Recruitment Privacy Notice

Personal Data notice

This notice provides information about the processing of your personal data by the The Ocean Race, where the company to which you apply for a job and/or the The Ocean Race recruitment department is/are the personal data controller(s).

The Ocean Race needs to process personal data about you to administrate your user profile account and/or to administrate your application for a position at the The Ocean Race.

 

Identity and contact details of the controller and data protection officer

This notice provides information on The Ocean Race’s processing of your personal data. The Ocean Race is responsible for the processing of your personal data under applicable data protection laws and regulations.

If you have questions regarding the processing of your personal data, please contact The Ocean Race’s data protection officer at legal@theoceanrace.com

 

What categories of personal data will The Ocean Race process?

The Ocean Race will process all or part of the following categories of personal data.

- Individual data, such as name, date of birth, gender, nationality, preferred language, photo

- Contact data, such as home address, email, telephone number 

- Health data, such as results from health examinations, drug test results (if applicable)

- Competence data, such as CV, learning records and training activities

It is specifically noted that health data, if applicable, is regarded as a special category data under the applicable data protection laws and shall be handled with extra care.

 

Legal basis and purposes of the processing

The Ocean Race will process personal data concerning you for 1) administrative purposes, such as enabling administration and assessment of your application and enabling setting-up and administration of your user account; and 2) for recruitment purposes, where the purpose is to find the right candidate for the vacant position at hand. The legal basis for the processing of personal data for purposes 1 and 2 above is that it is a legitimate interest of The Ocean Race to have an organized system for administrating candidates for a position and to carry out recruitment operations that ensures and maintains a skilled workforce within The Ocean Race.

In the balancing of interests between The Ocean Race’s legitimate interests above and your interests and fundamental rights and freedoms, it has been taken into consideration that a recruitment process necessarily includes processing of personal data, and that candidate understands and accepts this when submitting a job application to The Ocean Race. The Ocean Race would not be able to achieve its legitimate interests outlined above without processing personal data regarding the applicant. The Ocean Race treats the personal data obtained with respect and in compliance with The Ocean Race’s retention and access rights principles. No other information than what is necessary for the recruitment is processed by The Ocean Race, and the personal data will not be used for any new purposes in the future unless you consent to it. Therefore, The Ocean Race finds its processing of personal data relating to you compatible with the interest you have shown to become an employee of The Ocean Race, and that The Ocean Race’s processing of personal data relating to you does not constitute an infringement of your rights and freedoms.

In exceptional cases and only when no other legal ground can be applied, The Ocean Race may ask for your consent to process your personal data. If consent is used, you may withdraw your consent at any time, which will however not affect the lawfulness of the processing based on consent before its withdrawal. To withdraw you consent, please contact legal@theoceanrace.com

 

From where will The Ocean Race obtain your personal data?

The Ocean Race will primarily obtain personal data concerning you from yourself, or from other third parties to whom you have directed us to obtain the personal data. 

 

What happens if you do not provide The Ocean Race with any personal data?

Personal data is a requirement and necessity for processing your application, which cannot be considered by The Ocean Race unless you provide the required personal data.

 

How will The Ocean Race share your personal data? Will it be transferred outside the EU/EEA?

The Ocean Race will not share your personal data with anyone outside of The Ocean Race, unless required by law or regulations. The Ocean Race may also, if necessary to fulfill the purpose for processing the personal data, share your personal data with third party suppliers, including suppliers outside of EU/EEA.

The Ocean Race will secure that there are appropriate safeguards in place which provide adequate levels of protection of your personal data as required by applicable data protection laws. For example, this may include the use of intercompany or external data processing agreements based on EU approved Standard Contractual Clauses or EU-US Privacy Shield or such other mechanisms as have been recognized or approved by the relevant authorities from time to time. If you have questions about the transfer, please contact us at legal@theoceanrace.com

 

For how long will The Ocean Race keep your personal data?

Until the recruitment process has been concluded, and two (2) years thereafter (or longer depending on applicable employment legislation) in case of a possible dispute (e.g. on grounds for discrimination). If consent has been given to store personal data for future recruitment needs, it will be stored until a future recruitment of the applicant is no longer relevant and/or until such consent has been withdrawn.

 

Your data protection rights

You have the right to request information from The Ocean Race about the personal data processed about you, and access to such personal data. You also have a right to request rectification of your personal data if this is incorrect and request erasure of your personal data. Further, you have a right to request restriction of the processing of your personal data meaning that you request The Ocean Race to limit its processing of your personal data under certain circumstances. There is also a right for you to object to the processing based on legitimate interest or processing for direct marketing. You have as well the right to data portability (transfer of your personal data to another controller) if The Ocean Race’s processing if your personal data is based on consent or contractual obligation and is automated. You also have the right to lodge any complaints you may have regarding The Ocean Race’s processing of your personal data to a supervisory authority. For more information about these rights and how to exercise them, please contact us at legal@theoceanrace.com